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Checklist: Board of Directors Elections in Associations

Board of directors elections in associations are conducted in a similar manner throughout the UK, although the process or the voting system may vary slightly depending on the association's size. Whatever the case, election planning processes for election officers are generally comparable. Use our practical checklist as a guide or to polish up your knowledge about the most important points in a board of directors election. 

Board of Directors Elections - How Do They Work?

(1)  Firstly, the current board appoints a committee, which will conduct the next board of directors election. In smaller associations, one person - called an election officer - is primarily in charge of the election process. By contrast, in larger associations an election or nominations committee consisting of several people will conduct the election. 

(2)  The election officer will now check which people are allowed to vote and to be elected according to the bylaws. This will be followed by creating the electoral roll so that voters can be notified about the date of the election as soon as possible. The electoral roll includes not only the names of the association's members but also their addresses and contact details. 

(3) Members can nominate candidates if the bylaws allow it. The voting system used in the election is also written in the bylaws

(4) Next, the ballot needs to be created in accordance with legal rules. 
Find free ballot templates for your board of directors elections here!

(5) After the election, work isn't done until the ballots have been counted (and if necessary counted in accordance with proportional representation). In addition, the election officer has to document all steps in the election process in detail so that association members can gain an insight into the process if they want to. 

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Download the Checklist for your Board of Directors Election

We've summarised the most important points about board of directors elections in a handy checklist. That's how you as an election officer can always stay on top of your association’s election.

The checklist for board of directors elections is free to download
Checklist board of directors election in associations (PDF)

POLYAS Tip: The checklist highlights how work-intensive a board of directors election can be. Voting online saves huge amounts of time and effort. Easily manage your electoral role digitally? Get election results with the click of a mouse? Online voting makes it all possible!
Contact our election experts and get advice about your digital association election!

The Digital Electoral Role in the Board of Directors Election

Check if your electoral role is up-to-date and if you have all necessary contact details to effectively communicate with voters. This is how you make sure that all the data in your electoral role is ready to use before the date of the next election is made public. Ideally, you should share and publish voter information and poll cards via digital communication channels. By going digital, you will save a huge amount in printing and postage costs and make fast and smooth communication possible for your voters. 
Read interesting tips about how to increase your voter turnout!